Aspects of Digital Documents Archiving by the Organizations in the Czech Republic in Context of the EU eGovernment

Abstract

Data in the company are the base and also product of all done procedures, on one side the commercial, on the other side the contact with public administration. Data are associated into the documents which come through several phases of the life cycle according to the organization’s needs. The organization handles with the documents (digital or analogue) and in connection to it there might appear some questions: Is the digital document equal to the analogue? How to keep digital documents so that they will be readable for all its life cycle? How to secure digital documents against changing (also not wanted), against falsification or damage? The legislation also influence the companies behavior, which means the influence how the documents are dealt with. Legislative definition is solved at the national levels, but also within the EU, where the effort is to set the environment for electronic trust services. The aim of this text is to chart the present situation about handling with documents in the company, especially the documents archiving, to show the problematic aspects and to describe also possible ways of solution.